Property management agreement template
Define the relationship between a property owner and management company, including management fees, leasing authority, maintenance responsibilities, and reporting requirements. Get it signed before handing over any keys.
What this template covers
- Owner and management company identification
- Property description and address
- Management fees and commission structure
- Scope of management services
- Leasing authority and approval thresholds
- Maintenance and repair authorization
- Reporting and accounting requirements
Common use cases
How to send a property management agreement for e-signature
- Upload your document — drag and drop your property management agreement PDF into SignOwl, or use our template as a starting point.
- Add signature fields — use AI field detection to automatically place signature, date, and name fields, or add them manually.
- Send for signing — enter the signer's email and hit send. They'll get a link to sign from any device.
- Get the signed copy — both parties receive the signed document with a tamper-proof audit trail and SHA-256 verification.
Frequently asked questions
What fees does a property management agreement typically cover?
Common fees: monthly management fee (8-12% of rent), leasing fee (one month's rent for finding a tenant), lease renewal fee, maintenance coordination fee, and vacancy fee. Define each explicitly.
What authority does a property manager have?
Specify the spending authority clearly — typically managers can approve repairs up to a set limit (e.g., $500) without owner approval. Anything above requires authorization. This prevents surprise charges.
How long is a typical property management agreement?
Most agreements run 1 year with automatic renewal. Include a termination clause — typically 30-60 days written notice. Some agreements have an early termination fee if you cancel within the initial term.
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