Vendor agreement template
Establish clear terms with your suppliers covering pricing, delivery, quality standards, and dispute resolution. A signed vendor agreement protects your business and sets expectations before placing any orders.
What this template covers
- Vendor and buyer identification
- Products or services description
- Pricing and payment terms
- Delivery and lead times
- Quality standards and warranties
- Termination and renewal
- Dispute resolution
Common use cases
How to send a vendor agreement for e-signature
- Upload your document — drag and drop your vendor agreement PDF into SignOwl, or use our template as a starting point.
- Add signature fields — use AI field detection to automatically place signature, date, and name fields, or add them manually.
- Send for signing — enter the signer's email and hit send. They'll get a link to sign from any device.
- Get the signed copy — both parties receive the signed document with a tamper-proof audit trail and SHA-256 verification.
Frequently asked questions
What should a vendor agreement cover?
Key terms: pricing and payment schedule, delivery timelines and penalties, quality standards, warranties, confidentiality, IP ownership (for custom work), and termination rights.
How is a vendor agreement different from a purchase order?
A vendor agreement sets the ongoing terms of the relationship. Purchase orders are transactional documents issued against that agreement for specific orders. You typically sign a vendor agreement once, then issue POs repeatedly.
Can I add my supplier to sign electronically?
Yes. Enter the vendor's email in SignOwl, and they receive a signing link. They can review and sign from any device with no account required. You'll get notified the moment they sign.
Ready to send your first document?
Upload a PDF, add signature fields, and send — your signers get a beautiful page on any device. No accounts, no apps, no friction.
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