Purchase order template
Issue a formal purchase order to suppliers specifying goods, quantities, agreed prices, and delivery requirements. Collect an authorized signature to confirm acceptance and create a clear record for both parties.
What this template covers
- Buyer and supplier details
- PO number and date
- Line items with quantities and unit prices
- Delivery address and date
- Payment terms
- Special instructions
- Authorized signature
Common use cases
How to send a purchase order for e-signature
- Upload your document — drag and drop your purchase order PDF into SignOwl, or use our template as a starting point.
- Add signature fields — use AI field detection to automatically place signature, date, and name fields, or add them manually.
- Send for signing — enter the signer's email and hit send. They'll get a link to sign from any device.
- Get the signed copy — both parties receive the signed document with a tamper-proof audit trail and SHA-256 verification.
Frequently asked questions
Is a purchase order a legally binding contract?
A PO becomes a binding contract when the supplier accepts it — either by signing or by fulfilling the order. A signed PO provides clear documentation of the agreed terms.
Why collect a supplier signature on a PO?
A signed PO confirms the supplier has accepted your terms — price, quantity, delivery date, and payment. It reduces disputes and gives you documentation if the supplier fails to deliver as specified.
Can I reuse purchase order templates?
Yes. Save your PO as a template in SignOwl and duplicate it for each new order. Update the line items and send for approval — the supplier signs in minutes from any device.
Ready to send your first document?
Upload a PDF, add signature fields, and send — your signers get a beautiful page on any device. No accounts, no apps, no friction.
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